Terms & Conditions of Use for the Artificial Turf Pitch

•Block bookings for the Autumn & Spring school terms will be agreed and confirmed in advance. Cancellation of these will be in writing 1 month prior to the start of term. Summer term bookings will be agreed subject to availability & cancelation will be subject to a 2 week notice period. One off/irregular bookings – the hire fee will be chargeable if a booking is cancelled.

•The hirer shall ensure that the pitch is vacated promptly at the end of the booking. The Hirer is responsible for supervising children until they are collected and ensuring named adults collect them.

•Invoicing will be per school term & payment in full should be received in advance of the first use, where possible or within the first 2 weeks of the term. There after an admin fee maybe applied.

•The site will be left clean & in good order, all rubbish placed in the bins provided. The hirer shall reimburse any costs incurred by the Pitch Committee in cleaning or repairing the pitch necessary to ensure that the pitch is sufficiently clean & safe for normal use by the school & other hirers.

•On confirmation of booking a copy of your clubs liability insurance policy will need to be supplied to be held on our files, confirming that you have cover for the letting period in accordance with the school conditions of use of up to at least £5 million cover. (The pitch committee may be able to arrange insurance for an additional fee).

•A Hirer must not sub-let to another party.

•Hirers will be responsible for carrying out their own risk assessment for the activities undertaken.

•Parking is available (at your own risk) please park sensibly & in consideration of all other users, & also consideration should be given on entering & leaving the school site.

•Users are also reminded not to park in the disabled parking bays, unless they have a valid blue badge.

•DO NOT PARK ON THE GRASS

•Surrey County Council operates a NO SMOKING & NO DOGS on all its premises.

•No food, drink or chewing gum to be consumed on the pitch, no cans or glass bottles to be taken onto the carpet. Water & sports drinks should be in plastic bottles please dispose of in the bins provided. No intoxicating liquor will be brought onto or consumed on the premises except at a function organised by a body or bodies which the governors of the College shall have approved. Where a licence for the sale of intoxicating liquor is necessary for a function the responsibility for obtaining such a licence is solely the hirer’s. Details of the licence for sale will need to be available for inspection.

•The CCSP take no responsibility for First Aid provision. Hirers are recommended to provide their own First Aid cover at events.

•NO STUDS to be worn (molded soles or blades are not suitable) correct, clean footwear, ie. astro turf boots or trainers, must be worn.

•The Hirer shall be responsible for the prevention of overcrowding such as would endanger public safety and for keeping clear all gangways, passages and fire exits. The Hirer shall be responsible for providing adequate supervision to maintain order and good conduct.

•The parking of vehicles on the tennis courts is permitted. Vehicles must not be driven on to grassed/paved areas and any damage caused in this way will be the responsibility of the hirer. All vehicles should be parked in the main car park in front of the College unless otherwise agreed. Cars are parked at their owners risk.

•No climbing on the gates or fences.

•The hirer may not modify, carry out maintenance or place signs on the pitch without written approval from CCSP.

•Hockey goals are NOT to be used for football. The movement of any goals should be kept to the outer blue edges & should be lifted & rolled as the dragging of the equipment could cause damage to the carpet.

 

Failure to adhere to these booking terms & conditions will result in cancellation of your bookings.

CCSP Booking Terms Conditions